Guide for International Students

Application procedures for international applicants
Pre-Departure

  • International applicants seeking admission to Galuh University must submit completed 'application package' and all required documents to the International Relation Office of Galuh University, and those documents must reach the office by the application closing date. Decision for admission of international applicants will be based on the submitted documents.

'Application package' can be down-loaded from registration-form, or will be sent via email upon request. Request for 'application package' should be addressed to International Relation Office at unigal.ac.id

Documents to be submitted are as follows:

  1. Completed application form
  2. A copy of high school certificate (minimum) to register BIPA Program and Program S1, or S1 diploma to register Master Program, or Master diploma  that has received full legalization by a school authority
  3. TOEFL ITP (minimum score of 550 for undergraduate programs, 600 for graduate programs), or IELTS (minimum score of 5.5 for undergraduate programs, 6.0 for graduate programs)
  4. A copy of grade transcript from the origin institution of the applicants
  5. CV/ Bio data
  6. 2 (two) Letters of Recommendation (GU form)
  7. 1 (one) Copy of Passport
  8. Certificate of Health (GU form)
  9. A statement letter of financial guarantee (appended by the bank statement) (GU Form) or a statement letter from Indonesian/Local sponsor
  10. 2 (two) Current Photos size 4 x 6 cm
  11. For undergraduate program applicants: an essay (statement of purpose, explaining the purpose of study at Galuh University, in Bahasa Indonesia/English, approx 500 words), for master program applicants: GRE / GMAT, for doctoral program applicants: research proposal
  12. Completed & signed law and employment declaration (Galuh University form)
  13. For applicants wishing to enroll in regular program (where lectures are conducted in Bahasa Indonesia): TIBA certificate (or certificate Tes Bahasa Indonesia untuk Penutur Asing, a Bahasa Indonesia proficiency test, conducted by Galuh University), or study bahasa Indonesia at BIPA program 1/2/3 prior to joining regular program
  14. Completed Housing form (GU Form)

Applicants make payment of registration fee of US$ 50 via bank transfer to the account of Universitas Galuh:

Bank name                    : Bank  Mandiri

Account name               : Galuh University

Account Number            :131-0099992002

 

Applicants send the completed 2 (two) copies of 'application package' and all required documents via registered mail or email, together with the copy of proof registration fee payment to:

  • Result of application will be send to the applicants. International office sends a 'letter of offer' and a form to be completed, to applicants who passed the submitted documents review and admitted as student of Galuh University. Attached to the letter are information on tuition fee, orientation, application form for pick up at the airport service, list of accommodation , housing form, flight form, reply form to be completed by the applicants if they accept the conditions mentioned in the letter of offer.
  • Applicants who accept the conditions written in 'letter of offer', return the completed form to International Office
  • Upon receiving the completed form, International Relation Office sends the 'Letter of Acceptance'.
  • The applicants apply for student visa or socio-cultural visa at the embassy of Indonesia.
  • International applicants notify International Relation Office on their arrival date. In case where pick-up service (fee Rp. 2.000.000) at the airport is needed, this should be notified also to the International Relation Office
  • List of Accommodations can also be sent to international students upon request

After arrival

  1. International students arrive in Jakarta or Bandung
  2. Procedures to be done by international students are:
  3. At Galuh University: administration registration and academic registration
  4. At government authority office: reporting at police head quarter and obtaining KITAS (temporary residence permit) at immigration office
  5. For those who do not have study permit: obtaining study permit at Directorate of Higher Learning Education at the Ministry of Education
  • Administration registration procedures:

International students make payment of tuition fees, orientation fee, and pick-up service fee through bank MANDIRI. Payment are to be made by cash or with cheque.
International students who already have account at bank MANDIRI, can make the payment through 'host to host' system

  • After making the payments, international students submit 2 (two) copies of proof of payment to the International Office.
  • At the International Office, international students complete bio-data form. At the same time, international students obtain recommendation letters prepared by the Office. These letters will be required documents for obtaining study permit (for international students who are already in Indonesia before being admitted as GU international students), KITAS (Kartu Ijin Tinggal Sementara or Temporary Residence Permit)
  1. Procedures at government authority offices:
  2. Within 7 days after arriving in Indonesia, international students must report to immigration office and obtain KITAS, and report their arrival at police head quarter. If international students fail to report to the two authorities within 7 days of arrival, they will be charged US$20/day by the authority office
  3. For international students who already have KITAS, should obtain study permit at the Directorate of Higher Learning Education at the Ministry of Education
  4. All the above procedures should be done by the international students themselves, or by appointed representative (sponsors, other person, or agent)
  • Academic registration procedures:
  • International students go to Rectorat Building in GU, bringing:
    • Copy of documents submitted at the time of application
    • Letter of acceptance
    • NPM (student's number, to be given to admitted student)
  • International students do the academic registration
  • After academic registration, international students will get KTM (kartu tanda mahasiswa or Student's Card) and purple jacket (GU student's jacket)
  1. International students can also benefit from internet hot-spot service inside the campus. The procedures to be able to benefit from the service:
  2. International students obtain internet service application form at Rektorat Building
  3. International students submit the completed document and the note book computer to be registered at ICT Center (in the same building)
  • Should there be problems of internet connection through hot spot services, international students can report to the ICT centre in the same building,
  • GU through International Office will hold orientation for international students, to introduce GU campuses, academic system at GU, immigration matters, facilities at campuses, students' activities and others.
  • Should there be any inquiries during study at GU, international students can also contact the International Relation Office.
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